HR Management

• Preparation of draft HR orders (hiring, transfers, bonuses, disciplinary actions, vacations, dismissals, etc.);
• Preparation of documentation for employee dismissal in accordance with Ukrainian legislation;
• Maintenance of personal employee files and personnel records; employment record books; submission of data to the Pension Fund of Ukraine (PFU);
• Maintenance of electronic personnel logs/registers and orders;
• Preparation of interim orders (position changes, salary adjustments, work schedule updates, etc.);
• Preparation of staffing schedules and orders to amend them, including classification according to the occupational classifier; implementation of changes to staffing;
• Timesheets for personnel work hours;
• Development and approval of vacation schedules and tracking of vacation balances;
• Preparation of various certificates (salary, work hours, etc.) as required by authorities, banks, embassies, etc.

Minimum service term – 6 months

Military Records Management

• Document verification and formation of the list of conscripts;
• Preparation of notifications to the Territorial Recruitment Center (TRC) regarding hiring, dismissal, or data changes of the Client’s employees;
• Preparation of orders on the status of military records within the company;
• Reconciliation of lists with the TRC, if necessary;
• Preparation and submission of documents for reserving the Client’s employees;
• Correspondence with TRC, Ministry of Defense, Ministry of Digital Transformation, etc., regarding employee reservation, if required;
• Consulting on military records management issues.

Minimum service term – 6 months

Payroll and GIG Specialist Compensation Accounting

• Calculation of wages/compensation for gig specialists;
• Calculation of unused paid leave (breaks), termination compensations, etc.;
• Calculation of sick leave based on submitted medical certificates;
• Calculation of vacation pay in accordance with vacation schedules;
• Calculation and payment of advance salaries according to the company’s payroll schedule;
• Calculation and payment of final wages (including taxes) for employees and gig specialists;
• Preparation of salary-related reports (including gig compensation) required by Ukrainian legislation (unified reporting on SSC, military tax, personal income tax; labor and staffing movement reports to the PFU for reserved employees); ensuring timely electronic submission to relevant financial and tax authorities;
• Formation of payroll documents (payslips, summary sheets, forms R6 and R7, etc.) in compliance with the law.

Minimum service term – 6 months

Document Archiving

The Provider performs archiving of documents resulting from provided services both in paper form at the Client’s location and electronically by scanning documents and storing them on a resource provided by the Client.

Minimum service term – 6 months